MSET: MISSION STAFFING EXPLORATION TEAM
PROPOSAL TO THE CONGREGATION – Received and Accepted on January 28, 2018
An Expanded Mission & Vision
To help guide our discernment, the MSET began its efforts by articulating what we, as a community of faith, are to be about.
Mission: Who are we?
We are claimed, gathered, and sent to build the Church and love the World.
Vision: How will we realize this mission?
We will 1) deepen our sense of how God’s story and activity shape life and 2) co-create with God to practice transforming love in the world.
Discernment & Findings
Ministry assessments, exploratory interviews and congregational input lifted up a variety of needs and themes. The MSET crafted the proposed staffing configuration around the following:
- Collaborative leadership that removes “silos” and is integrated throughout the many expressions of our life together.
- A renewed focus on faith formation (spiritual development) across all ages.
- Aging demographics are creating growing needs for how we tend to congregational care and visitation.
- Welcoming newcomers and focusing our outreach through both internal and external community engagement.
- Improving and adapting our print and digital communication.
- Deepening the hospitality we offer by increased organizational oversight of our kitchen & event coordination.
- Our existing worship & music life, employing a variety of preachers, liturgical styles and quality music remains strong.
- There are budget constraints but let’s create a vision for the future.
Proposed Staffing Configuration
Roles & Responsibilities: Phase One
Lead Pastor – Full Time [Pastor Peter assumes this re-imagined position.]
- Vision Casting & Strategic Planning, Administration & Oversight
- Collaborative Worship Development & Leadership
- Preaching 2-3/month
- Integrated Cross-Generational Faith Formation Support
- Pastoral Care & Visitation Support
- Staff & Leadership Development
- Financial Development/Stewardship
- Synod & Church-wide Relationships
- Community/Partnership Ministry Support
Associate Pastor/Deacon for Faith Formation – Full Time
- Collaborative Worship Development & Leadership
- Preaching 1-2/month
- Cross-Generational Faith Formation Leadership
- Child/Youth/Family [CYF] Ministry Leadership
- Faith Step Instruction (First Communion, Confirmation, etc.)
- Pastoral Care & Visitation Support
- Community/Partnership Ministry Support
Visitation/Congregational Care Pastor/Deacon – 15 hrs/wk
- Visitation & Pastoral Care Leadership
- Senior Ministries Support
- Preaching/Worship Support 2-4/year
Youth Director – 10hrs/wk [Erika Coe remains in this position.]
- Middle School and High School Ministry
- Regular Wednesday & Sunday Programming
- Retreats, Events, Summer Trip Leadership
Volunteer Parish Nurse – 4-10 hrs/wk
- Visitation & Pastoral Care Support
- Senior Ministries Support
- Sunday Morning “Office Hours”
All other existing music, administration and facility positions remain in place.
Additional Roles & Responsibilities: Phase Two (as future ministry growth budgets allow)
Children’s Ministry Support Specialist – 8-10hrs/wk
- Assists the Associate Pastor for Faith Formation with regular Sunday, event, and summer programming.
Community Engagement Director – 10hrs/wk
- Internally coordinates volunteers and new member orientation.
- Externally coordinates outreach ministries and partnerships.
- Manages member database.
Communications Specialist* – 10hrs/wk
- Printed Materials & Digital Media (web, email) Design & Production
- Social Media Strategy (Facebook, etc.)
- Program Material Design & Production
- Relief Office Administration
*presupposes a realignment of existing admin & accounting functions.
Hospitality Coordinator – 3-10hrs/wk
- Kitchen oversight, supply ordering & inventory management.
- Equipment maintenance, volunteer coordination & training.
- Funeral & contracted event coordination.
Expenses by Areas of Ministry:
Operations ———-Personnel Expenses———-
Ministry Area & Overhead Current Phase One Phase Two
Worship & Music $9,000 $134,000 $134,000 $141,000
Faith Formation 10,000 96,000 105,000 122,000
Congregation Care 5,000 52,000 62,000 62,000
Outreach & Benevolence 48,000 25,000 31,000 45,000
Administration 28,000 31,000 31,000 31,000
Facility 56,000 32,000 30,000 33,000
Total $156,000 $370,000 $393,000 $434,000
- Current 2017-18 Budgeted Expenses $156,000 + $370,000 = $526,000
- Phase One Budget Impact $156,000 + $393,000 = $549,000 4% increase over current
- Phase Two Budget Impact $156,000 + $434,000 = $590,000 12% increase over current
2017 Income History and 2018 Projections:
- 2017 Annual Ministry Support Received was $404,000
- Building Use/Rental Income was $78,000
- Other Income was $13,000
Total 2017 income available for budgeted expenses was $495,000.
2017 Pledged Support by 103 individuals or families for a total of $326,700.
2018 Pledged Support by 94 individuals or families for a total of $340,200.*
*This includes 11 individuals or families that did not pledge in 2017. Of the 83 who pledged in both 2017 and for 2018, pledged support has increased 6%.
Next Steps
- MSET Prepares Mission Site Profile (MSP) for Faith Formation Pastor
- Personnel Committee Forms Congregational Care Pastor (CCP) Interview Committee
- St. Paul Area Synod sends us candidates for both positions
- Call Committee Process Time 3-5 months
- CCP Recruitment Time 1-3 months
- Identify Parish Nurse Recruitment Task Force