MSET: MISSION STAFFING EXPLORATION TEAM

PROPOSAL TO THE CONGREGATION –  Received and Accepted on January 28, 2018

An Expanded Mission & Vision

To help guide our discernment, the MSET began its efforts by articulating what we, as a community of faith, are to be about.

Mission: Who are we?

We are claimed, gathered, and sent to build the Church and love the World.

Vision: How will we realize this mission?

We will 1) deepen our sense of how God’s story and activity shape life and 2) co-create with God to practice transforming love in the world.

Discernment & Findings

Ministry assessments, exploratory interviews and congregational input lifted up a variety of needs and themes. The MSET crafted the proposed staffing configuration around the following:

  • Collaborative leadership that removes “silos” and is integrated throughout the many expressions of our life together.
  • A renewed focus on faith formation (spiritual development) across all ages.
  • Aging demographics are creating growing needs for how we tend to congregational care and visitation.
  • Welcoming newcomers and focusing our outreach through both internal and external community engagement.
  • Improving and adapting our print and digital communication.
  • Deepening the hospitality we offer by increased organizational oversight of our kitchen & event coordination.
  • Our existing worship & music life, employing a variety of preachers, liturgical styles and quality music remains strong.
  • There are budget constraints but let’s create a vision for the future.

Proposed Staffing Configuration

Roles & Responsibilities: Phase One

Lead Pastor – Full Time [Pastor Peter assumes this re-imagined position.]

  • Vision Casting & Strategic Planning, Administration & Oversight
  • Collaborative Worship Development & Leadership
  • Preaching 2-3/month
  • Integrated Cross-Generational Faith Formation Support
  • Pastoral Care & Visitation Support
  • Staff & Leadership Development
  • Financial Development/Stewardship
  • Synod & Church-wide Relationships
  • Community/Partnership Ministry Support

Associate Pastor/Deacon for Faith Formation – Full Time

  • Collaborative Worship Development & Leadership
  • Preaching 1-2/month
  • Cross-Generational Faith Formation Leadership
  • Child/Youth/Family [CYF] Ministry Leadership
  • Faith Step Instruction (First Communion, Confirmation, etc.)
  • Pastoral Care & Visitation Support
  • Community/Partnership Ministry Support

Visitation/Congregational Care Pastor/Deacon – 15 hrs/wk

  • Visitation & Pastoral Care Leadership
  • Senior Ministries Support
  • Preaching/Worship Support 2-4/year

Youth Director – 10hrs/wk [Erika Coe remains in this position.]

  • Middle School and High School Ministry
  • Regular Wednesday & Sunday Programming
  • Retreats, Events, Summer Trip Leadership

Volunteer Parish Nurse – 4-10 hrs/wk

  • Visitation & Pastoral Care Support
  • Senior Ministries Support
  • Sunday Morning “Office Hours”

All other existing music, administration and facility positions remain in place.

Additional Roles & Responsibilities: Phase Two (as future ministry growth budgets allow)

Children’s Ministry Support Specialist – 8-10hrs/wk

  • Assists the Associate Pastor for Faith Formation with regular Sunday, event, and summer programming.

Community Engagement Director – 10hrs/wk

  • Internally coordinates volunteers and new member orientation.
  • Externally coordinates outreach ministries and partnerships.
  • Manages member database.

Communications Specialist* – 10hrs/wk

  • Printed Materials & Digital Media (web, email) Design & Production
  • Social Media Strategy (Facebook, etc.)
  • Program Material Design & Production
  • Relief Office Administration

*presupposes a realignment of existing admin & accounting functions.

Hospitality Coordinator – 3-10hrs/wk

  • Kitchen oversight, supply ordering & inventory management.
  • Equipment maintenance, volunteer coordination & training.
  • Funeral & contracted event coordination.

Expenses by Areas of Ministry:

                                                       Operations           ———-Personnel Expenses———-

Ministry Area                              & Overhead        Current            Phase One         Phase Two

Worship & Music                               $9,000          $134,000              $134,000             $141,000

Faith Formation                                 10,000              96,000                105,000              122,000

Congregation Care                             5,000              52,000                   62,000                62,000

Outreach & Benevolence                  48,000              25,000                   31,000               45,000

Administration                                   28,000              31,000                   31,000               31,000

Facility                                               56,000              32,000                   30,000               33,000

Total                                                $156,000          $370,000              $393,000           $434,000

  • Current 2017-18 Budgeted Expenses   $156,000 + $370,000 =   $526,000
  • Phase One Budget Impact  $156,000 + $393,000 =   $549,000       4% increase over current
  • Phase Two Budget Impact  $156,000 + $434,000 =   $590,000     12% increase over current

2017 Income History and 2018 Projections:

  • 2017 Annual Ministry Support Received was $404,000
  • Building Use/Rental Income was $78,000
  • Other Income was $13,000

Total 2017 income available for budgeted expenses was $495,000.

2017 Pledged Support by 103 individuals or families for a total of $326,700.

2018 Pledged Support by 94 individuals or families for a total of $340,200.*

*This includes 11 individuals or families that did not pledge in 2017. Of the 83 who pledged in both 2017 and for 2018, pledged support has increased 6%.

 

Next Steps

  • MSET Prepares Mission Site Profile (MSP) for Faith Formation Pastor
  • Personnel Committee Forms Congregational Care Pastor (CCP) Interview Committee
  • St. Paul Area Synod sends us candidates for both positions
  • Call Committee Process Time 3-5 months
  • CCP Recruitment Time 1-3 months
  • Identify Parish Nurse Recruitment Task Force

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